Privacy Policy

Personal Information

• Full name and contact details (email, phone number)
• Graduation year and academic program information
• Professional information (current job, company, location)
• Emergency contact information for event safety
• Dietary preferences and accessibility requirements

Event-Related Information

• Event registration and attendance records
• Payment information (processed securely through third-party providers)
• Event feedback and survey responses
• Photographs and videos taken during events
• Communication preferences and marketing consent

Technical Information

• IP address and device information
• Browser type and version
• Website usage patterns and analytics data
• Cookies and similar tracking technologies

Event Management

• Process event registrations and confirmations
• Send event updates, reminders, and important notifications
• Manage event logistics and catering requirements
• Ensure safety and security at events
• Generate attendance reports and analytics

Communication

• Send newsletters and alumni updates (with your consent)
• Share information about upcoming events and opportunities
• Respond to your inquiries and provide customer support
• Conduct surveys to improve our services

Legal and Compliance

• Comply with legal obligations and regulatory requirements
• Protect against fraud and unauthorized access
• Maintain records for accounting and tax purposes
• Enforce our terms of service and policies

We Do Not Sell Your Data

We never sell, rent, or trade your personal information to third parties for marketing purposes. Your privacy is our priority.

Limited Sharing

• Service Providers: Trusted partners who help us operate our platform (payment processors, email services)
• Event Venues: Necessary information for event logistics and safety
• Legal Requirements: When required by law or to protect our rights
• Emergency Situations: To protect health and safety of participants

Alumni Directory

With your explicit consent, we may include your basic information (name, graduation year, profession) in our alumni directory for networking purposes. You can opt-out at any time.

Security Measures

• Encryption of data in transit and at rest
• Secure servers with regular security updates
• Access controls and authentication protocols
• Regular security audits and vulnerability assessments
• Employee training on data protection best practices

Payment Security

• PCI DSS compliant payment processing
• No storage of credit card information on our servers
• Secure third-party payment gateways (Razorpay, Stripe)
• Fraud detection and prevention systems

Data Breach Response

In the unlikely event of a data breach, we will notify affected users within 72 hours and take immediate steps to secure the system and prevent further unauthorized access.

Access and Control

• Access: Request a copy of your personal data we hold
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal data (subject to legal requirements)
• Portability: Receive your data in a structured, machine-readable format

Communication Preferences

• Opt-out of marketing emails at any time
• Choose your preferred communication channels
• Set frequency preferences for newsletters
• Unsubscribe from specific types of communications

How to Exercise Your Rights

Contact our Data Protection Officer at privacy@agsschool.edu or use the contact information provided below. We will respond to your request within 30 days.

Types of Cookies We Use

• Essential Cookies: Required for basic website functionality
• Analytics Cookies: Help us understand how you use our website
• Preference Cookies: Remember your settings and preferences
• Marketing Cookies: Used for targeted advertising (with consent)

Managing Cookies

You can control cookies through your browser settings. However, disabling certain cookies may affect the functionality of our website. You can also manage your cookie preferences through our cookie consent banner.

Retention Periods

• Event Records: 7 years for accounting and legal compliance
• Communication History: 3 years for customer service purposes
• Marketing Data: Until you opt-out or request deletion
• Analytics Data: 2 years in anonymized form

Automatic Deletion

We automatically delete personal data when it's no longer needed for the purposes for which it was collected, unless we're required to retain it for legal reasons.

Data Location

Your personal data is primarily stored and processed in India. When we use international service providers, we ensure they provide adequate protection through appropriate safeguards such as Standard Contractual Clauses.

Adequate Protection

We only transfer data to countries that provide adequate protection or where we have implemented appropriate safeguards to protect your personal information.

Age Requirements

Our services are not directed to children under 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

Parental Consent

For events that may include minors, we require parental consent and may collect limited information necessary for event participation and safety.

Data Protection Officer

• Email: privacy@agsschool.edu
• Phone: +91-XXX-XXXX-XXXX
• Address: AGS School, Alumni Relations Office, [School Address]

General Inquiries

• Email: alumni@agsschool.edu
• Phone: +91-XXX-XXXX-XXXX
• Office Hours: Monday - Friday, 9:00 AM - 5:00 PM IST

Privacy Policy Updates

We may update this Privacy Policy from time to time. We will notify you of any significant changes via email or through our website. Your continued use of our services after such changes constitutes acceptance of the updated policy.